Policy and Project Officer

PROSAFE- Product Safety Forum of Europe
  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Jul 27

Position description

PROSAFE is seeking to recruit a Policy and Project Officer starting as soon as possible. The offer is for a full-time employment based at the PROSAFE Office in Brussels.

We offer a first contract for 6 months, and provided it is successful it shall be renewed into a permanent one.

The Officer would be employed within the team responsible for the implementation of a Joint and Concerted Actions on market surveillance.

The candidate will contribute to the implementation of PROSAFE’s portfolio of EU-funded projects, working with a diversified group of stakeholders across Europe. He/she is expected to be involved in administrative, communication, coordination, and technical reporting activities, and also support the design and build-up of new project proposals/tenders.

Main Tasks and Responsibilities:

  • Contribute to writing and reviewing project reports, deliverables, memos, factsheets, case studies, etc., in collaboration with senior staff;
  • Support with the project management by following and monitoring the implementation of various project tasks;
  • Participate in project meetings and conferences as required, and preparing supporting or follow-up materials (such as presentations, minutes and reports) including correspondence with facilitators, participants, and stakeholders, and the implementation of relevant tasks for EU-funded projects and Joint Actions;
  • Support the organisation of events, including communication with vendors to book meeting facilities, hotel rooms, and catering ensuring that all costs are within the budget and invoices are received in line with the project requirements;
  • Support the organisation of logistics activities including conducting public procurement procedures and liaising with all involved parties to ensure a smooth and timely transport of product samples to laboratories in Europe, this within the project deadlines and budget;
  • Perform administrative tasks such as processing of invoices and reimbursement forms ensuring the eligibility of the reported costs including liaison with project partners;
  • Keep an inventory of office supplies and make purchase orders including liaison with suppliers;
  • Undertake general or ad hoc administrative, financial reporting and project management tasks;
  • Proofreading and editing various project reports and project materials;
  • Continuous communication and collaboration with project participants, membership, stakeholders and third parties;
  • Identify and assess project opportunities (Calls for Proposals/Calls for Tenders) published by the European Commission;
  • Provide support in dissemination and communication activities, including social media management, and creation of visual content;
  • Support the preparation/drafting of proposals in response to tenders and calls for proposals issued by the EU Institutions, including ad hoc research and data collection;
  • The ideal candidate will work under the direction of the Executive Director, and thus undertake other project activities as determined during staff meetings.



  • Minimum 3 years of working experience, ideally in a similar role.

Level of education:

  • University degree of 3 or 4 years in a relevant field, such as Political Sciences/International Affairs, Sociology, Economics, Business, Environmental Studies, Communication, Sciences and Technology, or other relevant field;
  • Master’s Degree in the above-mentioned disciplines.

The candidate should show commitment to the values, vision and mission of consumer safety NGOs and have interest the market surveillance of Energy Efficiency and Ecodesign and product safety issues.

Language skills:

  • English level compared to a native speaker, excellent writing skills.

Technical skills:

  • Research skills;
  • Data analysis skills;
  • Ability to identify problems and propose solutions;
  • Capability to evaluate resources and synthesise information;
  • Excellent general IT literacy (MS Office);
  • Good knowledge of Excel or others statistics tools would be a plus.

Other assets:

  • Ability to switch fast through various topics and familiarity with European Union-funded projects are an asset.

Personal skills:

  • A willingness to “pitch in” where required. No job too big or small;
  • Ability to handle pressure, and work within tight deadlines;
  • Genuine team-player;
  • Analytical mind with aptitude in math and ability to present technical information in simple terms;
  • Positive and outgoing personality;
  • A problem-solver with attention to detail and ability to spot errors;
  • Well-organized, efficient and reliable;
  • A can-do attitude, backed by speedy and accurate work;
  • Assertive not abrasive.

Application instructions

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