Program Coordinator for Haiti

Pan American Development Fdn
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career / Mid Career
  • Posted
    Sep 07

Position description

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger—more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For nearly 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Program Coordinator for Haiti Overview

Under the guidance of the Program Manager, the Program Coordinator for Haiti will provide technical, financial, and administrative assistance for the development and implementation of general project management instruments, including financial tracking mechanisms, monitoring of project activities, logistical and administrative support of activities and evaluation of project outputs. The Program Coordinator also supports coordination with donors and field staff to maintain the overall effectiveness of the project in Haiti. The Program Coordinator will be expected to form positive working relationships with HQ and field staff and to take initiative by troubleshooting problems and finding practical solutions in a fast-paced environment.

Essential Duties and Responsibilities

Based in PADF’s Washington DC headquarters office, the Program Coordinator’s responsibilities include:

  • Support general program management efforts, including report writing, budget tracking, drafting of contracts and agreements, and preparing payments for program activities and outputs.
  • Assist with the review and analysis of documents and information received from partners and/or field teams.
  • Assist in the tracking of sub-partners’ performance, provide feedback, guidance and assistance as needed to ensure successful program implementation.
  • Liaise with other program, finance and administrative teams within the organization and contribute to the organization’s overall interdepartmental effectiveness.
  • Manage internal PADF program administrative procedures and ensure compliance with PADF policies and procedures.
  • Assist in ensuring that all program documentation is current and complete.
  • Maintain program tracking documentation and databases.
  • Support projects as needed with correspondence, research, and other tasks as assigned.
  • Travel to projects activities as required.
  • Perform other duties as assigned.

Competencies

  • Organization skills: Openness to change and ability to manage complexities, including working on multiple projects simultaneously. Ability to plan own work, setting priorities, and complete it under pressure or when faced with competing demands. Strong organization skills, attention to detail, and time management skills.
  • Analytical skills: Strong analytic skills and ability to respond quickly and efficiently to requests. Superior file management and numerical skills.
  • Effective communication: Ability to communicate effectively with stakeholders from a range of education levels and disciplinary backgrounds.
  • Strategic thinking: Commitment to program excellence. Commitment to confidentiality.

Personal Characteristics

  • Superior interpersonal skills and ability to interact with staff in Washington D.C. and in the field, as well PADF partners.
  • Flexible in a fast-paced environment.
  • Ability to work with multi-disciplinary team.
  • Willingness to learn from others.
  • Ability to work independently and as part of a team.
  • Ability to maintain and support a positive work environment.

Required Qualifications

  • BA/BS degree in international relations, political science, public policy, economics, or related field required. Master’s degree (or equivalent experience) strongly preferred.
  • Minimum of 3 years of work experience in international development, disaster management, democracy and human rights, or related field (or at least 4 years without a Master’s degree).
  • Experience with grant coordination, financial tracking, or monitoring and evaluation required.
  • Knowledge of U.S. Government grants and funding and should be familiar with applicable rules and regulations.
  • Written and spoken fluency in English and French is required; Creole is a plus.
  • Experience writing and contributing to project proposals. Excellent conceptualization, research abilities and analytical skills. Solid ability to multitask and work in a fast-paced environment.
  • Superior oral and written communication skills and ability to deliver presentations. Exceptional writing skills to effectively prepare clear and concise reports, strategies, and/or proposals.
  • Experience in working with local communities, civil society partners, and governments officials is highly desired. Strong interpersonal and communications skills and ability to interact with individuals from diverse cultures.
  • Working knowledge of standard computer applications such as Microsoft Office (Word, Excel, Outlook and PowerPoint).

More About PADF

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962. www.padf.org

PADF’s core values“H-E-A-R-T” = Honesty, Excellence, Accountability, Respect, and Teamwork.

Application instructions

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