Director, Office of the Vice President, US Programs

Ford Foundation
  • Location
    New York, New York
  • Sector
    Non Profit
  • Experience
    Advanced
  • Posted
    Sep 15

Position description

The Director reports to the Vice President, U.S. Programs (VP) and serves as the principal in managing and coordinating a wide range of activities and projects on behalf of the VP.  The Director serves as a thought partner to and extension of the VP, nimbly responding to opportunities and challenges while trend spotting, troubleshooting and forecasting to optimize the Vice President’s time, presence and resources. The Director manages and leads various special initiatives and works collaboratively with members of the Executive Leadership Team, Program Directors and Regional Directors to coordinate key strategic initiatives and business operations on behalf of the VP.

The Director plays a strategic role in coordinating various bodies of programmatic and operations work, while navigating delicate contexts and environments. This position acts as a liaison with operations functions as well, including: Grants Management,  People and Culture, Office of Communications, Finance, Legal, Information Technology and Information Management. 

RESPONSIBILITIES

Principal duties and responsibilities, including but not limited to:

Office Management

  • Manage the activities of the VP’s office to ensure that the Vice President’s time and resources are deployed strategically

  • Set agendas for, and participate in, Vice President’s program leadership team meetings

  • Co-develop agendas and manage logistics for the US Program all-staff meetings, coordinating with program and events team

  • Oversee the Vice President’s calendar of appointments, activities and events, advising on essential and important engagements, both internally and externally

  • Advise Vice President on what needs attention and when, gauge risk, etc.

  • Prepare materials and briefings for the Vice President to enable decision making

  • Manage the Office of the Vice President’s operations budget, and assist with the management of the Vice President’s programmatic budget 

  • Create systems to ensure the smooth functioning of the Office of the Vice President

  • Support the Vice President’s grant making, including reviewing proposals and completing internal administrative work 

  • Supervise administrative staff

Program-Related Support 

  • Provide strategic support to the Vice President in liaising with Program Directors to develop and implement program strategy and initiatives

  • Partner with program teams to ensure strong understanding of strategic areas of focus and investments, and facilitate decision making by Program Directors

  • In coordination with the Office of Strategy and Learning, develop, implement and execute US Programs’ learning agenda 

Operational Support and Management

  • Act as a representative and serve as proxy for the Office of the Vice President externally and internally, including on various leadership teams

  • Lead implementation of activities developed by various leadership teams

  • Partner with peers in other VPs offices to ensure work of all programmatic areas is aligned and consistent

  • Work with the Vice President’s assigned grants manager to develop management analysis, reports and performance dashboards, as needed 

  • Coordinate with non-programmatic areas to prepare quantitative and qualitative analysis to inform program leadership priorities

  • Assist the Vice President in ensuring expense policies are adhered to

  • Partner with the People and Culture team to oversee and coordinate human capital practices and processes for the Vice President’s direct reports

Qualifications

  • Minimum of 7 years of professional experience, with some in large complex organizations

  • Broad experience and understanding of program areas being supported

  • Experience working with diverse settings, populations and teams 

  • Ability to act as a thought partner with excellent execution and implementation skills, strong project management abilities.

  • Excellent written and verbal communication skills

  • Excellent analytical skills, including use of quantitative data and more qualitative judgments about management and process

  • Demonstrated leadership skills including, fostering healthy team/work culture, strong meeting planning and facilitation skills, ability to speak to large audiences 

  • Ability to collaborate and engage with senior management and other teams

  • Strong interpersonal skills and ability to work effectively with all levels of staff

  • Self-starter with the ability to operate independently

  • Ability to perform under pressure without conceding accuracy or quality of judgment

  • Strong project management and organizational skills 

  • Commitment to Diversity, Equity and Inclusion values and practices 

PREFERRED QUALIFICATIONS

  • Experience in the non-profit and/or philanthropic sectors

PHYSICAL REQUIREMENTS

This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer. 

The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact [email protected] or call (212) 573-5000.

SALARY: Ford Foundation is committed to practicing salary transparency. The minimum salary for this position is US $185,000.

 

Application instructions

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