Chief of Staff

Position description

The American Society of the University of Haifa (ASUH) is a U.S. nonprofit organization, whose mission is to showcase, celebrate, and raise funds for the programs of the University of Haifa in Israel.

Uniquely positioned, the University of Haifa is located in a city, atop a mountain, and by the sea. As a result, the University of Haifa draws on its surroundings and distinct eco-systems to serve as a world-class location for teaching, research, study, and active community engagement across many disciplines. From architecture to marine biology and from design to data science, the University of Haifa is realizing its vision of a shared society by attracting students and faculty from all backgrounds in the pursuit of knowledge, to engage with each other in a local setting to solve global problems.

In the U.S., ASUH serves as a vital connection to the University of Haifa. Institutional partners, individual supporters, university alumni, and U.S. communities engaged in intersectional research each benefit from strengthening relations between the U.S. and the University of Haifa.

Position Summary

Reporting to the CEO, the ASUH Chief of Staff (COS) serves as a dynamic and highly effective manager, planner, and coordinator of ASUH annual activities and strategic priorities.

The COS supports the annual, quarterly, and monthly planning and review activities.  The COS provides core support to the CEO, and core travel and event planning support for ASUH collaborative projects with key stakeholders.

The COS leads on the development of an ASUH annual plan, and the tools and resources to actively coordinate tracking, reporting, and engagement across operations, finance, and development to reach agreed goals and targets.

The COS supports the CEO, director of finance and administration, and vice president of development, to build out and coordinate implementation of ASUH’s strategic objectives and targets.

The COS serves as a key liaison with core ASUH constituents, such as the University of Haifa and other university “Friends Of” organizations, to share information and planning. As needed, coordinate and implement mutually agreed travel and event planning.

The COS serves as the primary liaison and coordinator to set dates and deliver materials for quarterly ASUH Board of Directors’ meetings.

Summary of Responsibilities

Institutional Planning.

• Maintain and coordinate an annual plan of key ASUH deliverables,
• Support annual and quarterly communications to coordinate ASUH Board meetings, related Committee meetings, and projects.
• Lead and coordinate annual, quarterly, and monthly coordination meetings with the University of Haifa, to align strategic priorities and timelines. Serve as the internal coordinator to report on project progress between staff.
• Growth opportunity to input into strategic planning content with the CEO and Vice President of Development, including design and implementation of related processes and approaches to deliver and report on plans.

Travel and Event Planning.

• Establish rigorous quality standards and practices to design and implement events, and to host high level guests in the U.S.
• Actively engage and coordinate with staff to establish advance travel plans, and then actively monitor and manage final details and issues arising to ensure timely resolution.
• Work closely with appropriate staff to agree on fundraising events to support strategic fundraising, building out and owning all aspects of an event from building the guestlist through to post-event close out.
• Establish project plans, timelines, budgets, and deliverables to build, manage, and communicate event and travel plans, including decision making practices to prioritize and de-prioritize recommended plans.
• Track and monitor related budgets. Close out and reconcile expenditures following expense policy requirements.

Development Coordination.

• Proactively coordinate information between ASUH and University of Haifa— fostering key relationships to facilitate information flow and coordination in areas such as donor reporting, student letters, project information, donor recognition, funding priorities, donor visits, etc.
• Coordinate the University’s KPI reporting between ASUH staff.

Knowledge, Skills, and Abilities

• Candidates must be authorized to work in the U.S. ASUH does not sponsor employment related visas. 
• Minimum 3 years of project management experience in a non-profit setting, preferably in a “Friends Of” or similar organization. 
• Demonstrated experience of planning and coordination between teams, including independent development of planning tools and resources.
• Experience of developing high quality communications and presentations.
• Experience communicating collaboratively and positively in support of multiple and often competing priorities.
• Skilled in Microsoft Word, Excel, Office, and basic Microsoft programs.
• Experience with donor-management database systems, particularly Salesforce.
• Pragmatic decision-making skills, combining data analysis with experience to generate consistent sound judgment.
• Exceptional communication skills. 
• Collaborative and supportive work colleague.

Working Environment and Benefits

• ASUH is returning to a hybrid work culture for full-time staff who live in the New York area. Employees will be expected to work in the office 1-2 days per week for team meetings and to facilitate project coordination.
• While a small team, the ASUH work force is distributed broadly across the U.S. This means occasional meetings outside of typical working hours to engage with colleagues in different time zones.
• ASUH offers generous employee benefits, and a flexible and collaborative working environment. ASUH staff are eligible for paid time off including three weeks of paid time off, plus observance of some U.S. federal public holidays and Jewish holidays, plus other office closures.
• Employees must demonstrate they are vaccinated against COVID-19, unless reasonable accommodation is required.
• The work will include prolonged periods sitting at a desk and working on a computer. 
• Event work may require occasional work outside of traditional business hours.

Not sure if you meet every requirement? Apply anyway.

We would like to hear from everyone who believes they are qualified for this position. We want to work within a diverse and dynamic team, where all of us are engaged together to make the way we live and work more equitable.

All applications will be considered, and candidates will be selected based on qualifications and experiences appropriate to the position, and without regard to anyone’s race, color, ethnic or national origin, religion, creed, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, marital or partnership status, citizenship status, veteran status, or any other characteristic irrelevant to the job at hand.

USD $90,000 - $100,000 / year

Application instructions

How to apply:

By email with the subject line: “Chief of Staff”.

Please include your resume, LinkedIn profile link, salary expectations, and a thoughtful cover

letter to let us know why you will be a great addition to the team.  We look forward to hearing from you. We regret that only candidates selected for an interview will be contacted.  

Incomplete applications will not be considered. No calls please.

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