Position description
Olgoonik is a strong family of professional contracting companies established to create benefits for our Alaska Native shareholders and fueled by the belief that to do so our operations must remain of the highest quality, our employees qualified and principled, and our commitment to safety and every client’s mission unconditional.
From our roots in Alaska’s Arctic to our operations in South America, Europe, Asia, Africa and the Middle East, our experienced and dependable workforce consistently delivers results through a sharp combination of innovation and practicality.
Program Analyst I
Overview:
The Bureau of Counterterrorism and Countering Violent Extremism Office of Programs (CT/P) has a requirement for full-time support services of a Program Analyst I/Office Management Specialist. The purpose of the task order is to provide a professional service employee to perform administrative and program support duties for CT/P. This includes support for CT/P staff travel, meetings and videoconferences, time and attendance, and other general administrative office matters and related correspondence control, as well as management of the CT/P Director and Deputy’s schedules; 2) document review and proofreading; and 3) basic program support duties such as assisting with requests for grant applications, organizing and note-taking at technical evaluation panels, correspondence with applicants, and assisting with CT/P’s Annual Program Review of major implementing partners.
Primary Responsibilities:
- Maintain and coordinate CT/P Director’s and Deputy Director’s calendars and office schedules.
- Work closely with CT/P leadership to schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed;
- Screen visitors and incoming correspondence for CT/P leadership;
- Handle all tasks required to arrange service calls concerning administrative, logistical, and IT support;
- Coordinate and enter time and attendance (TATEL) for assigned employees;
- Work with CT/EX to order office supplies, maintain supply inventory, and any needed maintenance and repair of office equipment;
- Provide logistical support for meetings, conferences, and other events in the department and elsewhere, prepare guest lists, escort guests, and coordinate the escort of other guests with staff members as needed;
- Provide logistical support for Secure Video Teleconferences (SVTC);
- Coordinate personnel and administrative forms for the office and forward completed personnel and other records to appropriate office for processing, following up as necessary;
- Arrange travel for CT/P and assist office staff with travel planning, ensuring timeliness and accuracy. Assist travelers with the submission of travel vouchers for all travelers after each trip. Particular emphasis placed on ensuring that all travel is in accordance with the Federal Travel Regulation (FTR).
- Assist in drafting reports and responses to congressional inquiries on counterterrorism programming, on the efficacy of specific programs, and on how the programming specifically addresses gaps in partner host government capacity.
- Compile relevant data and stories of program outcomes to share with Congress, Department leadership, the interagency, and other stakeholders.
- Assist with the drafting, posting, and reviewing requests for grant applications.
- Upload documents and files in the State Awards Management System Domestic (SAMS-D)
Supervisory Responsibilities:
N/A
Education and/or Experience:
- Bachelor’s Degree from an accredited university and two years of work experience in areas similar to those of the requirements of this task order.
- Familiarity with basic foreign policy, economic and development principles, and international institutions is preferred.
Knowledge, Skills, and Abilities:
- Excellent customer service and multi-tasking skills.
- Strong oral and written communications skills and tact when interfacing with other offices, individuals, and institutions.
- Intermediate knowledge of and experience with the Microsoft Office Suite and ability to learn the use of Department, bureau, or office databases as required.
- Familiarity with a variety of computer systems, including travel system, preferred.
Certificates, Licenses, Registrations:
N/A
Supervisory Responsibilities:
- No supervisory experience required.
Security Clearance:
TOP SECRET Clearance Level Required
- Must have a current US Government TOP SECRET Personnel Security Clearance
- Must have a current US Government Single Scope Background Investigation (SSBI) (less than 4-1/2 years old) or be able to successfully complete a U.S. government administered Single Scope Background Investigation.
- Must be eligible for and able to obtain and maintain required Security Clearance/access approvals.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to be able to stand occasionally; walk; sit; use hands and /or fingers to handle, or feel objects, tools or controls; operated vehicles and office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. Specific vision abilities required by the job include close vision and distance vision.
Travel:
No travel required.
Work Environment:
Office environment. Work hours are 8:15 a.m. to 5:00 p.m., Monday through Friday.
Additional Details:
- Subsidiary: Olgoonik Solutions, LLC
- FLSA: Non-Exempt
- Requisition Nbr: 2013692
Application instructions
Please be sure to indicate you saw this position on Globaljobs.org
