Position description
Vital Strategies, headquartered in New York City, is an international public health organization. Our programs strengthen public health systems and address the world’s leading causes of illness, injury and death. We work in more than 70 countries, supporting data-driven decision making in government, advancing evidence-based public health policies and mounting strategic communication campaigns. Vital Strategies’ priorities are driven by the greatest potential to improve and save lives. They include non-communicable disease prevention, tobacco control, road safety, food policy, environmental health, civil registration and vital statistics, and multi-drug resistant tuberculosis treatment research. Our programs are concentrated in low- and middle-income countries and cities in Africa, Latin America, Asia and the Pacific. Please visit our website at www.vitalstrategies.org to find out more about our work.
We believe our programs are strengthened when they are developed and supported by individuals with diverse life experiences, whose understanding of social and cultural issues can help make our work and workforce more inclusive. We encourage people of all racial, economic, social, cultural, sexual orientation, and gender expressions to apply. As such, our commitment is to promote equal employment opportunities (EEO) for all applicants seeking employment. People of color, women, LGBTQI+ people and people with disabilities are encouraged to apply.
Read about Diversity, Equity and Inclusion and Vital Strategies: https://www.vitalstrategies.org/diversity-equity-and-inclusion-at-vital-strategies/
Vital Strategies is committed to helping prevent the spread of COVID-19 and to protecting the safety of our employees. All U.S. employees will be required to be fully vaccinated unless the employee is approved for a reasonable accommodation due to a disability or a religious reason.
Job Purpose:
This position supports the Bloomberg Philanthropies Data for Health Initiative which aims to enhance public health data collection and use in low- and middle-income countries. Under the Initiative, Vital Strategies, in partnership with other global public health organizations, is implementing a program to improve civil registration and vital statistics (CRVS) in over 25 countries and municipalities in Africa, Latin America, Asia, and the Pacific.
The CRVS Improvement Program involves interventions designed to improve the registration of births and deaths, improve the availability and quality of cause of death information for both facility- and home-based events, and improve the timeliness of vital statistics information and reports.
The Program Associate, CRVS Improvement will help execute the administrative and operational needs of the program across several countries and sub-teams, providing program and implementation support to CRVS Programs in Africa and Latin America, working closely with country teams and Regional Deputy Directors. The Program Associate will report directly to the Regional Deputy Director for Africa.
This is a full-time position based out of our New York City office location, where a hybrid office schedule is in place. We offer highly competitive compensation and comprehensive benefits. This is a non-exempt position eligible for overtime pay for hours worked more than 40 in a given work week. The salary range for this position is $54,000 to $63,000 USD. The candidate must have eligibility to work in the U.S. at time of hire.
Duties and Responsibilities:
General Programmatic Support -
- Provide administrative support to the program team, including: the organization of in-country, regional and global meetings, (e.g., assisting with event budget management, gathering vendor quotes, processing agreements, preparing agendas, and confirming participant attendance);
- Take and distribute meeting notes; prepare briefing notes, letters, PowerPoint presentations, and other communication materials as needed;
- Develop and maintain databases and organizational systems for the program, including accurate filing systems in Box;
- Devise and maintain organizational systems for the program including accurate material filing systems through a variety of platforms and software (Monday, Microsoft Teams, AirTable, etc.);
- Correspond with external or internal stakeholders, manage and respond to their requests for information;
- Coordinate document translation services and interpretation services for meetings, events and webinars;
- Participate and contribute to implementation calls by taking notes and disseminating information.
Travel and Event Coordination Support -
- In coordination with other team members, assist with the event planning (small/large, and in-person/virtual), including the coordination of invitations, RSVPs, air travel, event logistics for staff and consultants;
- Assist in the coordination of logistics for staff and consultants, including air travel, subsistence allowance and accommodations plus providing information and support to invitees as needed;
- Update and maintain standard organizational procedures/checklists to systematize event production;
- Rapidly execute and troubleshoot any cancellations or changes to travel itineraries when needed and resolve any booking and logistics issues that may arise during program staff’s travel;
- Prepare and submit timely subsistence allowance requests for consultants in low and middle income countries;
- Submit expense reimbursement requests to the Grants Manager on behalf of independent contractors.
Other -
- Provide other administrative support and backstop other Program Associates in the CRVS Improvement Program as needed;
- Perform any other duties as assigned by the supervisor.
Qualifications:
Skills and Abilities -
- Excellent organizational, time management skills and attention to detail;
- Proven ability to manage multiple ongoing tasks;
- Excellent English, proficiency in Spanish or French languages preferred
- Patient and adaptable to fast-paced and rapidly changing environments;
- Strong interpersonal skills with the ability to work with remote members of the team;
- Ability to prioritize tasks and work efficiently;
- Determination and drive to see tasks through to the end;
- Demonstrated sensitivity in handling confidential information;
- Ability to work with other Program Assistants and Associates throughout the Public Health Programs Division and other administrative/operations colleagues across the organization;
- Excellent computer skills; proficient user of Microsoft Office suite (Word, Excel, Outlook, PowerPoint);
- Ability to perform data entry using word processing, spreadsheet or database commands, and format materials;
- Willingness and ability to work across different time zones;
- A global outlook with a keen interest of current global affairs;
- Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Experience:
Required -
- Minimum three years of professional and/or work experience in public health, public policy and/or international development.
Preferred -
- At least one year of working experience in public health with an international non-profit;
- Experience working collaboratively and remotely with internal and external team members to provide administrative support in a timely manner;
- Recent experience using platforms such as Monday, Microsoft Teams or Airtable a plus;
- Possesses a genuine interest in the mission and vision of Vital Strategies.
Working Conditions and Physical Requirements:
- Limited work-related travel based on program needs.
Application instructions
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