Internship (Admin & Logistics)

Position description

Job Reference: tbigc/TP/53731/1031 #LI-MS1
6 Month Fixed Term/Full Time Contract

Focus of the Role

We don’t just talk, we do. Lead the change with us.

At the Tony Blair Institute for Global Change, we work with political leaders around the world to drive change. We help governments turn bold ideas into reality so they can deliver for their people. We do it by advising on strategy, policy and delivery, unlocking the power of technology across all three. And by sharing what we learn on the ground, so everyone can benefit. We do it to build more open, inclusive and prosperous countries for people everywhere.

We are a global team of nearly 800 changemakers, operating in more than 30 countries, across five continents. We are political strategists, policy experts, delivery practitioners, technology specialists and more. We speak more than 45 languages. We are working on over 100 projects, tackling some of the world’s biggest challenges. We’re all here at TBI to make a difference.

In a world of ever more complex challenges, we believe diversity of background and perspective is a strength. We pride ourselves on a culture that values and nurtures difference. We are dedicated to unlocking potential, not only for the countries we work in but also for each of our team members. No matter where you’re from or who you are, if you’re passionate about the transformative power of progressive politics, we invite you to build a better future with us.

Our Associate Programme will provide you with a variety of experience, working with colleagues in Brussels, London and across the globe.

Please note that applicants must have the right to live and work in Belgium. Any relocation to Brussels will be at their own expense for the duration of the internship.

We encourage early application as we reserve the right, if required, to close this role ahead of the date advertised.

Job Introduction

Within the programme, you will participate in TBI outreach, supporting events and meetings, internal and external. Offering general administrative support including arranging meetings and maintaining databases, and ad hoc media monitoring. Whilst also working with the TBI team on any other priority issues, as well as assisting with any crosscutting tasks.

Our Programme will provide you with a real insight into TBI’s work. Interest in media and event organisation will be an asset, as well your willingness to be flexible to help with a wide variety of tasks.

As an Associate on the team, it is essential have strong interpersonal skills, be resourceful and have a positive approach to your colleagues and work.

Key Responsibilities

We are looking for an ambitious intern for a six month Associate programme within our team to:

• Maintain a database of contacts;
• Support the Brussels team to organise schedules for visiting colleagues by setting up meetings and, when needed, acting as point of contact;
• Support the organisation of events involving external stakeholders in Brussels including leading on the logistics and post event follow-up;
• Act as point of contact for office supplies for event related activities including for example, refreshments and stationery;
• Support with any admin task including, putting decks together, filing, sorting out travel plans/transport, arranging meetings and greeting visitors;
• Undertake other tasks as requested by team members.

Person Specification

• Excellent written and spoken English;
• Excellent written and spoken French or Dutch;
• Good communications skills;
• Welcomes the opportunity to establish trusting relationships with people from diverse backgrounds and experiences;
• Ability to coordinate and organise activities such as internal and external events;
• Command of MS Office tools;
• Administrative technical skills;
• Flexibility – the willingness to work on a variety of administrative tasks, often working with all members of the team and across different subject matters;
• Experience of being an entrepreneurial self-starter;
• Comfortable in performing challenging analysis and structured problem solving.

We welcome applications from candidates who have a proactive and hands-on attitude, who embrace rolling-up their sleeves to get the job done and take ownership of their work.

Application instructions

Please be sure to indicate you saw this position on Globaljobs.org