Compliance Officer’s primary role is to provide support to Pact’s Business Development team in the delivery of high-quality and compliant cost proposals for opportunities of various sizes and complexities. The Officer will report to the Director of Pricing and support the entire Pricing team, working closely with staff at DC and country offices. The Officer is part of a dynamic global team driving business development in support of achieving Pact’s annual sign-on target to support Pact’s Strategic Plan. A successful candidate will ideally have experience in both compliance and pricing, with a particular focus on USG funding.
Has ability to work independently and effectively on multiple proposal efforts, toward the achievement of fully compliant and competitive cost proposals.
Establishes and maintains positive working relationships with funders, partners, and Pact staff in DC and country offices.
Reviews RFAs, RFPs, and other solicitations for contractual and/or award compliance and regularly liaise with Grants and Contracts team to clarify compliance questions related to proposals. Answers or coordinates answers to cost allowability or other compliance questions.
Prepares internal and external questions and clarifications for internal audiences and external clients. Keeps abreast of and provides guidance to staff on funder regulations related to live opportunities.
Conduct desk research and analysis on US Government and other funders’ regulation policies including, but not limited to, Federal Acquisition Regulation (FAR), Agency for International Development Acquisition Regulation (AIDAR) and US Department of State Standardized Regulations.
Provides support to subaward negotiations under the direction of the Director of Pricing, including collection and review of documents from proposed subawardees
Identifies cost-related risks related to internal and external requirements and recommend plan for mitigation including justification of working at risk. Makes recommendations to Director/Senior Director of Pricing related to development of company policies related to contract or award pricing compliance and risk management.
Ensure all aspects of the cost proposal are drafted and presented in compliance with RFP/RFA specifications.
Cost Proposal Management
When necessary, travels internationally to assist the proposal teams with budget preparation (understanding the activities to be undertaken on the project and the resources involved, and collecting local data and quotes).
Other Business Development Responsibilities:
Researches and analyze various funder requirements for proposal budgeting and project management. Develop pricing tools, templates, guidance, and trainings, when applicable.
Conducts market research and cost/data gathering for countries and program work. Create and revise cost-related tools, templates, worksheets, guides, and training manuals.
Partnership Engagement for Cost Proposal:
Liaises with partners (primes or subs) on cost proposal requirements, ensuring compliance with client’s and Pact’s requirements and agreeing on timeline for deliverables and reviews.
Interfaces with subcontractors/sub awardees to ensure budget documentation received is complete and reasonable, realistic, and, in collaboration with proposal managers, that the budgets are compliant with donor’s requirements and the technical approach.
All other duties as assigned
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