The Program Coordinator supports the work of the Program Director (PD) in ensuring the programmatic integrity of the Health and Community program. The position’s primary responsibility is to support the day-to-day operation of the program including general administrative assistance for the PD, supporting with various forms of reporting and data analysis, planning meeting administrative support, programmatic site visits and field team support, as well as special projects such as inclusivity initiatives or social media maintenance.
The International Honors Program (IHP), a part of SIT Study Abroad, offers international semester-long study abroad programs emphasizing the comparative study of critical global issues. IHP’s learning model is grounded in experiential learning, critical pedagogy, local perspectives, and global comparison.
We are currently seeking a Program Coordinator to join an interdisciplinary team of the director, traveling and local faculty, Trustees Fellows, field assistants, and Country coordinators for in support of IHP Health and Community: Globalization, Culture, and Care (Tracks 1 and 2). Each 16-week semester-long program takes approximately 30 students from leading U.S. colleges and universities across four continents to engage in culturally situated learning with a global comparative lens.
The Track 1 and 2 itineraries are as follows:
IHP Health and Community offers students locally situated and globally framed explorations of health, wellbeing, and community. Its experiential learning model is grounded in critical inquiry, diving deeply into local contexts to understand the implications of unequal access to wealth, differentiated models of healthcare, strained environmental resources, varied impacting factors of globalization, and cultural/political representation as related to social equity on health and wellbeing. The program offers a comparative study in four contrasting locations around the world, incorporating case studies, guest lectures with local academics, policy makers, and political figures, and site visits with community activists, grassroots organizations, and NGOs. More information on our program (including more detailed itineraries and sample syllabi) can be found at: http://sit.edu/HCA for Track 1 and http://sit.edu/HCD for Track 2.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
· Support the PD with general admin across the arc of the year including document preparation and editing, meeting/call scheduling, deadline management, drafting letters of recommendation, and special projects.
· Cyclical administrative work for each semester, hiring season, training season, and planning meeting—including drafts of pre-departure documents, track dates, evaluation data presentations, planning meeting support documents, updates of the program guides, airline itineraries, etc.
· Maintain digital files organizing system for all program staff;
· Conduct program-related research assignments as directed by the Program Director;
· Collaborate with other IHP staff for publications, presentations, or outreach as appropriate;
· Communicate with Country Coordinators on Program Director’s behalf around projects and deadlines;
· Set up and participate in various staff conference calls, including program track calls before the start of each semester program;
· Work with Program Managers, Senior Development Director, and SIT student interns on alumni initiatives, including but not limited to alumni mentor zoom chats; alumni internship database; etc;
· Collaborate with Program Managers and Trustees Fellows on inclusion practices, including the Positionality Series and identity-based alumni chat groups for incoming students; and
· Develop social media strategy and maintain social media platforms (Twitter, Instagram, LinkedIn).
· Support the PD to ensure deadlines are met for field reporting;
· Support PD and Launch Coordinator by attending the launches and relationship building with students and traveling team;
· Work with the PD to support the Coordinators and field teams, maintain knowledge of the progress of the tracks;
· Make program site visits at mid- and end-of-semester to support the PD.
· Support the PD to ensure deadlines are met for financial reporting;
· Support Launch Coordinator in timely completion of payments to all guest speakers, host organizations, and vendors utilized during the program launch;
· Support the Launch Coordinator in completing expense reports that organize and compile all expenses and receipts in an organized manner according to World Learning financial policies and guidelines.
· Support Program Director and Brattleboro team (Program Associate and Manager) in coordinating logistics for all program planning meetings, including yearly program planning meetings; pre-launch planning meetings; and ad hoc meetings (this includes travel and lodging, venue, food, per diems, copying and printing, communication, etc.)
· Collaborate with the Launch Coordinator to ensure advance reservations for student and staff accommodations, classroom space, and group transportation during the launch;
· As part of the position’s work to ensure the smooth running of our programs throughout the semester, the Program Coordinator visits the program launches to meet students and support the Program Team in this busy time.
Staff Recruitment and Training
· Support the Program Director in Traveling Faculty hiring process, including: outreach to anthropology graduate programs and IHP networks; application processing; scheduling candidate interviews with hiring team; and on-boarding process; and
· Assist the Program Director and Local Faculty Coordinator with deploying training modules as needed.
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