Program & Administration Coordinator

Robertson Foundation for Government
  • Location
    Washington, D.C.
  • Sector
    Non Profit
  • Experience
    Early Career
  • Posted
    Aug 09

Position description

The Robertson Foundation for Government (RFG) invests in the future of the United States by cultivating public service leaders and catalyzing globally engaged talent for the federal workforce.

With an emphasis on foreign policy, international relations, and national security, RFG supports graduate academic fellowships, government internships, professional development, and career networking.

The foundation also funds initiatives that highlight the importance and impact of public service, and the dynamic range of opportunities available in the international arena within the federal government. For more information please visit our website at 


The Program & Administration Coordinator facilitates efficient and effective programmatic and business operations of the Robertson Foundation for Government (RFG). This is a part-time position reporting to the President and Program Director and collaborating with the Communications Manager.



25%    Event Management: Facilitate successful events and activities, including researching venues and speakers, preparing and issuing requests for proposals, assessing response and selecting and booking locations; coordinating logistics, catering and A/V; producing event materials and documents, coordinating with speakers; and staffing reception and sessions. Works closely with Program Director to support professional development and alumni relations activities.


25% Systems and Data Management, Monitoring, Evaluation & Reporting: Research and maintain fellow, grantee, partner and outreach contact data and records. Develop and distribute surveys and evaluation forms, collect and assess data, and create graphic presentations of results. Schedule and coordinate grantee site visits. Manage collection and compilation of reports and compile for presentations.


20%    Operations, Administration & Project Management: Support day-to-day operations and provide input to the annual schedule of RFG business, grantmaking, and programmatic activities, processes, and events by collaborating with President, Program Director and Communications Manager to establish goals and deadlines and prompt action at appropriate junctures. Plan and implement processes, facilitate logistics, and coordinate systems. Organize project workplans; research, write, and edit documents.


 20% Stakeholder Relations & Outreach: Facilitate positive, productive interactions with Board of Directors, Advisory Board, Alumni Council, fellows, partner schools, grantees and other stakeholders by supporting the President with scheduling, research, communications and record-keeping for stakeholder relations. Draft correspondence and documents and facilitate responses to phone, written and email inquiries. Collect information to support outreach activities.


 10% Finance, Budgets & Accounts Payable: Support monthly, quarterly and annual financial activities including grant and business operations payments and travel reimbursements; monitor, code and track office expenditures and problem-solve to address coding or billing issues; prepare and maintain finance and business-related files. 


Minimum bachelor’s degree in business, project management, government/public relations or related field, with two years of professional experience. Seeking skills in program/project administration, operations and systems, facilitating events, working with spreadsheets, databases and surveys (Microsoft Office, project management software, CiviCRM, SurveyMonkey); research and writing; and coordinating monthly payments. Requires strong writing and communication competency; attention to detail and superb organizational abilities; professional manner; capacity to work with individuals from different disciplinary and cultural backgrounds; to coordinate activity among staff and multiple organizations; and to interact with stakeholders in the academic, government, corporate, and non-profit sectors. Flexibility, resourcefulness, and ability to manage a variety of tasks simultaneously, set priorities for multiple projects, meet multiple deadlines under pressure, and work both independently and as part of a team. Experience working in a non-profit environment with fellowships, alumni relations, or communications a plus. Ideally candidates will have a sincere interest in government, policy, international relations, and leadership development. 

Application instructions

Please submit a cover letter, resume and one writing sample to Cynthia Robinson at [email protected]

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