Program Coordinator, Center for the Middle East

Rice University
  • Location
    Houston, Texas
  • Sector
    Education
  • Experience
    Early Career / Mid Career
  • Posted
    Oct 01

Position description

Founded in 1993, Rice University's Baker Institute for Public Policy has established itself as one of the premier nonpartisan public policy think tanks in the country. As an integral part of Rice University, the Baker Institute has a strong track record of achievement based on the work of its fellows, scholars, Rice faculty scholars and staff. The institute collaborates with experts from academia, government, the media, business, and nongovernmental and private organizations.

The program coordinator for the institute’s Center for the Middle East (CME) manages the budget and financial operations of the center in coordination with the institute’s finance office, including annual budget planning, purchasing and reimbursement processes for the CME research team. S/he also oversees the administrative operations of the center and provides support for CME research, events, communications, human resources, and financial activities. Under the direction of the institute director, s/he coordinates the work of CME fellows, scholars and affiliated experts and helps develop and implement CME research projects and partnerships. The CME program coordinator is also responsible for post-award accounting of CME grants and contracts, including award review, monitoring expenditures for compliance, invoicing, reconciliations, reporting and grant closeout.

The ideal candidate will have demonstrated competency in managing administrative functions for a major research center, program or initiative as well as experience managing a research team and building connections with relevant individual and organizational stakeholders.

Essential Functions

  • Administers program operations for the Baker Institute Center for the Middle East (CME), ensuring efficient, effective and productive operations
  • Manages CME budget and financial operations in coordination with the institute’s finance office, including annual budget planning, purchasing and reimbursement processes for the CME research team
  • Plans and implements CME events in coordination with institute’s events office, including facilitating speaker invitations, travel and honorariums, drafting event materials, selecting event vendors, and assisting the execution of workshops, lectures and conferences
  • Provides administrative support to CME researchers and the institute’s grant specialist to facilitate CME sponsored research proposals
  • Responsible for post-award accounting of CME grants and contracts, including award review, monitoring expenditures for compliance, invoicing, reconciliations, reporting and grant closeout
  • Responsible for CME-branded print and digital communications, including CME website content and promotional materials;
  • Prepares professional services agreements for consultants and process invoices as needed

Additional Functions / Information

  • May assist with fundraising activities
  • May supervise student interns as needed
  • Performs all other duties as assigned

Required Qualifications

  • Bachelor’s Degree
  • Three years of related experience in an administrative role in an office environment.
    • In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted
  • Strong verbal and written communications skills
  • Strong client service orientation and attention to detail
  • Strong data analysis skills

Preferred Qualifications

  • Bachelor’s Degree in management, accounting, or finance or a policy-related field such as international relations, political science, or economics.
  • Three or more years of relevant experience in an institution of higher education or policy research organization connected to foreign policy and/or the Middle East region.
  • Prior experience developing and managing annual budgets
  • Knowledge of constituent database software, especially Blackbaud CRM
  • Interest in and familiarity with foreign policy issues in the Middle East

Application instructions

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