Org. Setting and Reporting
This position is located in the Office of the Secretariat of the Administrative and Budgetary (Fifth) Committee of the General Assembly and the Committee for Programme and Coordination (CPC), Department of Management Strategy, Policy and Compliance (DMSPC).
The Senior Intergovernmental Affairs Officer reports to the Secretary of the Committee.
Under the general guidance of the Secretary of the Committee and within delegated authority, the Senior Intergovernmental Affairs Officer will be responsible for the following duties:
- Coordinates and directs the provision of secretariat services to the sessions of the General Assembly and its subsidiary organs as well as subsidiary bodies of the Economic and Social Council and United Nations conferences, including continuous guidance and authoritative advice to the presiding officers as well as other elected officers on the organization of work, status of negotiations, conduct of business, rules of procedure and the established practices, programme budget and conference servicing implications and administrative issues.
- Supervises preparations of the procedural notes for the presiding officer for each meeting and on each agenda item.
- Supervises the timely and accurate submission and issuance of all pre-session, in-session, and post-session documentation (including draft resolutions, decisions and reports).
- Oversees the research and preparation of studies on the procedure and practice of the intergovernmental bodies covered by the Secretariat, namely the Fifth Committee and the CPC.
- Assists the Secretary with the management of the Secretariat and the supervision of the staff, the recruitment of temporary assistance, the preparation of the Secretariat’s contribution to the budget and the review of the work of the Secretariat and its various outputs.
- May perform other duties as required.
- Professionalism: Possesses sharp political awareness as well as negotiation and diplomatic skills; knowledge of intergovernmental processes, including relevant rules of procedure, mandates and other provisions, as well as past practice and precedent; a thorough knowledge of documentation of United Nations or similar international organization. Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to identify key strategic issues, opportunities and risks. Ability to generate and communicate broad and compelling organizational direction. Ability to communicate clearly links between the Organization’s strategy and the work unit’s goals. Demonstrated ability to provide innovative technical leadership by performing and/or overseeing the planning, development, and management of operation. Demonstrated ability to negotiate and apply good judgment. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
- Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.
- Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
- Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly.
- Judgement/Decision making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly. Gathers relevant information before making a decision. Considers positive and negative impacts of decisions prior to making them. Takes decisions with an eye to the impact on others and on the Organization. Proposes a course of action or makes a recommendation based on all available information. Checks assumptions against facts. Determines that the actions proposed will satisfy the expressed and underlying needs for the decision. Makes tough decisions when necessary.
- An advanced university degree (Master’s degree or equivalent) in international relations, business or public administration, management, economics, law, diplomacy law or related field is required. A first-level university degree (Bachelor’s degree or equivalent) with two additional years of relevant work experience may be accepted in lieu of an advanced university degree.
- A minimum of ten years of progressively responsible experience in political science, international relations, business or public administration, economics, law, diplomacy or related area is required.
- Experience in dealing with international political issues in a multicultural context is required.
- Experience in the provision of substantive support to intergovernmental processes and legislative machinery in an international organization, such as the United Nations or similar international organization, is required.
- English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
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