Program Manager - Americas

International Foundation for Electoral Systems (IFES)
  • Location
    Arlington, Virginia
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jan 08

Position description

PRIMARY FUNCTION/PURPOSE:   

The Program Manageris the first level management position at IFES providing management support tothe program division. Specific duties will include development, technical,administrative and financial management support including briefings, coveringwhen senior management is on travel and mentoring staff. 


About IFES: Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.

Job Responsibilities:

MAJOR DUTIES ANDRESPONSIBILITIES:     

  • Manage execution and tactical delivery in support of project goals in the Americas. 
  • Participate in development of the Americas' strategic plan. Seek out business development opportunities for the division and manage development process, including proposal writing.  
  • Lead discussion with Monitoring and Evaluation team to design and determine indicators, monitor to ensure programs are meeting indicators, and share experience with regional teams. 
  • Monitor and evaluate project progress and performance including reviewing deliverables and making recommendations where project activities may need to be adjusted based on M&E results. 
  • Provide guidance in design, implementation, evaluation, and overall management of project(s), including adherence to approved annual work plans and effectiveness of program activities. 
  • Provide substantive contribution to knowledge management and thought leadership. 
  • Alert division management of programmatic concerns, challenges, and difficulties.  
  • Ensure contractual compliance for department managed projects, including quality and timeliness of project deliverables.  
  • Establish, maintain and develop relationship with peers, subordinates, funder community and consultants at large for the purpose of business development and information dissemination. 
  • Direct staff in the timely drafting of reports and other materials and conduct final review of all project technical and narrative reports. 
  • Oversee budgets preparation in collaboration with C&G and approve field project expenses as appropriate. 
  • Oversee financial oversight of projects in collaboration and partnership with Finance Team. 
  • Oversee recruiting, interviewing, and hiring of domestic and field staff and consultants as needed, in consultation with Human Resources. 
  • Monitor pending grant/contract actions and coordinate timely action and response. 
  • Oversee timely procurement actions in consultation with Contracts and Grants. 
  • Travel to field office to oversee/monitor project activities; meet and strengthen donor and other key stakeholder relationships. 
  • Provide professional developmental opportunities for junior program staff, evaluate performance, and provide feedback. 
  • Other duties as assigned. 

Qualifications:

POSITION REQUIREMENTS: 

Education:  Bachelor’s degree required inrelevant field; Master’s degree in international relations, political science,international development preferred.  

 

Experience:  At least 8 years of relevantexperience in international development or related field. Experience withbudget management and oversight of single or multiple projects. Experiencemanaging teams.  

 

Related Skills or Knowledge:  Experiencedwith Microsoft Excel, Word, and PowerPoint required. Experience inproposal development required, with experience in program management andsupervisory roles. Thorough familiarity with USAID and other internationaldonor regulations and reporting requirements preferred. Detail-oriented andorganized. Ability to prioritize and meet deadlines. Strong communicator, bothverbally and in writing. Collaborative, team oriented individual.  

 

LANGUAGE SKILLS:  English and Spanishrequired. Proficiency in French language a plus. 

 

TRAVEL:  Travel up to 15% of time. 

 

PHYSICAL REQUIREMENTS/WORKENVIRONMENT: 

Standard office workenvironment, with occasional field travel. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential functionsof the job. 

Application instructions

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