Project Assistant

Position description

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

For the purpose of this vacancy, applications are welcome from internal and internal-equivalent candidates.

Context

Under the direct supervision of the project manager and under the guidance of the Head of Unit for Labour Mobility and Social Inclusion (LMI) and under the overall supervision of the Chief of Mission in the Country Office for Belgium and Luxembourg, the incumbent will assist the LMI Head of Unit with the implementation of projects of the IOM Country Office. In addition to this, the incumbent will be expected to support some activities related to the development of new projects in the LMI Team.

Responsibilities

In particular, the incumbent will:

I. ASSIST WITH THE IMPLEMENTATION OF PROJECTS

• In close coordination with the LMI Head of Unit, assist the Project Management Teams with the implementation and follow-up on project activities. This includes supporting the team with research tasks, administrative tasks and the (logistical) organization of meetings and events.
• Assist with the drafting/ formatting of meeting reports and minutes; routine correspondence, type letters, reports and memoranda as well as IOM documents and forms related to IOM operational and administrative matters;
• Assist the Project Management Team with the development of new projects and initiatives in the field of Labour Mobility and Social Inclusion. This includes assistance with the drafting/ formatting of concept notes and project proposals.
• Assist in drafting/ formatting public information documents, website articles, press releases and information dissemination on IOM activities towards public and private stakeholders.
• Any other tasks as may be required.

II- ASSIST WITH POLICY SUPPORT AND OUTREACH

• Assist in identifying possible partnerships with the private sector, civil society (NGOs, diaspora associations, etc.) and other stakeholders (such as the Belgian government and universities) in order to improve knowledge on migration initiatives and policies.
• Assist with the drafting/ formatting of presentations and speeches related to integration for the LMI Head of Unit or the Chief of Mission.
• Prepare for, participate in and follow-up on meetings/conferences on behalf of the organization.
• Any other tasks as may be required.

Qualifications

Education

• Bachelor’s degree (or higher) in economics, social science, migration studies or related field from an accredited academic institution with one year of relevant professional experience.

OR

• Completed High School degree with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Demonstrated first working experience or internship in the area of project management, reporting or monitoring and evaluation of projects;
• Demonstrated first working experience or internship in the area of migrant integration or labour migration;
• Strong organizational and time-management skills;
• Ability to work independently;
• Experience in liaison with non-governmental organizations, national, regional and international authorities and institutions is an advantage.

Skills

• Strong organizational and time-management skills;
• Strong communication and diplomatic skills, applied in a professional environment;
• Ability to work independently against tight deadlines.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English is required (oral and written). Advanced knowledge of Dutch or French is required (oral and written).

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Application instructions

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