Executive Assistant to the President & CEO

Position description

The U.S. Global Leadership Coalition is seeking a creative, energetic, and detail-oriented professional to serve as the Executive Assistant to the President & CEO. This individual will coordinate and execute a wide range of tasks and projects for the executive office. The position requires a candidate who is versatile, tactful, deadline-driven, motivated, and organized. The ideal candidate must be able to multi-task and be comfortable working in a fast-paced, high-energy, and collaborative environment. The position will reside in Washington, D.C., and report to the President & CEO.

 

At USGLC, we are committed to fostering a culture of inclusiveness and belonging among staff, volunteers, and partners.

 

Responsibilities include:

President/CEO’s Schedule & Travel Support. Provide support to President/CEO by strategically managing her schedule for internal and external meetings and appointments to maximize the office and platform for the organization’s mission.

• Provide guidance and manage requests from the organization’s senior staff seeking the CEO’s time to use it in the most efficient, impactful manner.
• Oversee and manage the CEO’s USGLC email account.
• Lead bi-monthly meetings with members of senior staff on internal and external speaking engagements to determine where to leverage the CEO’s voice and brand.
• Stay ahead of all organization events and the CEO’s meetings and appointments to quickly respond and adjust to changes in the CEO’s schedule.
• Support the CEO with background research, briefing memos, talking points, and preparing presentations, including PowerPoints.
• Contact and follow-up with offices to schedule and confirm USGLC appointments.
• Ensure that the CEO has background materials in advance of meetings.
• Provide any necessary follow-up materials after appointments.
• Handle CEO’s travel arrangements and prepare logistics memos for all trips.

 

Executive Team Support. Assist the USGLC Executive Team, primarily the Chief of Staff and Chief Financial Officer, with various projects to maximize the effectiveness of USGLC executive responsibilities.

• Support USGLC Executive Team with the management of the USGLC Board of Directors, including meetings, communications, and governance, as needed. Duties include preparing and assembling materials for Board of Directors meetings, ongoing communications, and other projects as assigned.
• Support USGLC Executive Team in internal and external meetings, including drafting meeting notes, agendas and preparing follow-up materials, including thank-you notes, as necessary.
• Assist USGLC Executive Team with special projects, including strategic planning sessions.

 

General Office Management. Manage day-to-day office management tasks such as general office supplies, conference rooms, mail, general building operations, and other duties as needed.

 

Position Requirements:

A minimum of a bachelor’s degree is preferred but not required. A minimum of 2 years’ experience supporting a principal is preferred. Strong communication (written and oral) and interpersonal skills are essential. Must be proficient in Word, Outlook, Excel, and PowerPoint, and be highly organized with an ability to juggle multiple tasks.

 

Compensation:

A projected salary range of $50,000 to $60,000 will be offered, commensurate with experience and qualifications. The USGLC also provides a package of benefits, including health and disability insurance, retirement plans, paid annual and sick leave, and federal holidays.

 

About the USGLC: The U.S. Global Leadership Coalition is a bipartisan, broad-based influential network of 500 businesses and NGOs; national security and foreign policy experts; and business, faith-based, academic, and community leaders in all 50 states who support a smart power approach of elevating diplomacy and development alongside defense to build a better, safer world.

 

Application instructions

Please email your cover letter and resume. Please reference “Executive Assistant” in the subject line. Shortlisted candidates will be contacted. No calls, please.

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