Principal Assistant (Strategic Initiatives)

  • Location
    Brussels, Belgium
  • Sector
    Non Profit
  • Experience
    Mid Career
  • Posted
    Jun 25

Position description

This is a position within the NATO Communications and Information Agency (NCI Agency), an organization of the North Atlantic Treaty Organization (NATO).


We are the NATO's IT Agency serving 29 nations by deploying and defending its networks, and providing real life support to its operations and missions. We are working around the clock safeguarding the freedom and security of nearly 1 billion citizens.


We are looking for a talented Principal Assistant (Strategic Initiatives) who will work under the direction of the Branch Head, Strategic Initiatives within our Executive Management Directorate to assist in the development of Policy and Strategy in line with the NCI Agency and General Manager’s strategic objectives. You will be Supporting the Strategic initiatives Office (SIO) in the identification of policies and strategies of benefit to the NCI Agency; then assisting in the drafting and coordination of recommendations to our Senior Management Team. You will also be supporting the Branch Head of Strategic Initiatives with stakeholder engagement and play a part in the preparation of the General Manager and Chief of Staff in relation to high level meetings and military engagements. If you think that you have the relevant experience and academic background, matching the requirements of the position, we would like to hear from you.


Role Responsibilities


This is a position within the NATO Communications and Information Agency (NCI Agency), an organization of the North Atlantic Treaty Organization (NATO).


Executive Management (EM) provides cross-Agency coordination of activities to ensure the General Manager’s (GM) and Chief of Staff’s (COS) guidance and tasks are synchronized and achieved on time and in line with the Executive intent. 


The Strategic Initiatives Office (SIO) is responsible for the insight into emerging initiatives and policy developments at the NATO Headquarters’, resulting in potential impact to the Agency. This office will lead and participates in the shaping and drafting of relevant documents, briefings and policies at NATO HQ and internally to the Agency.  

Under the direction of the Branch Head of Strategic Initiatives, you will perform duties such as the following:


  • Strategic engagement planning based on the NCI Agency Strategic Plan and NATO’s overall strategic objectives;

  • Assist in developing and recommending strategy and policy courses of action in line with the NCI Agency Strategic Plan and General Manager’s Strategic Guidance.

  • Support the identification and coordination of information materials required to support engagement activities through established information management processes;

  • Provide ongoing support to the Head, Strategic Initiatives in identifying and engaging effectively with a broad spectrum of stakeholders across multiple disciplines;

  • Support the delivery and reporting on stakeholder and community engagement activities, including events, presentations and information sessions related to political and military engagements;

  • Coordinate – as appropriate – work across Agency for specific projects or work strands in support of overall engagement objectives.  Assist in policy-related Agency coordination as appropriate;

  • Coordinate work with relevant Executive Management staff and wider Agency to ensure timely execution of engagements;

  • Provide general administrative support to include tasks related to training management, budget and funds management, and Human Resources, ensuring the efficient daily operation of the office.

  • Act as the Office of the SIO SharePoint Portal Site Owner and first point of contact for portal and collaboration issues. Apply Agency’s portal policy with emphasis on collaboration and sharing of information.

  • Provide administrative and organisational support to the Head of SIO: organising meetings, arranging travels, drafting memorandums, taking minutes, drafting and organising communications/ correspondence/documents, maintaining incoming and outgoing mail log, and maintaining an effective follow-up and/or reminder system for pending actions.

  • Contributing to planning, preparing and hosting formal and informal visits and meetings with representatives of military, civilian, industrial and academia organizations.

  • Producing, both draft and final form, correspondence, publications and presentations as required.

  • Manage Head SIO travel requests and claims.

  • Perform other duties as may be required.


Qualifications Required

To be considered qualified for this post you must Vocational training at higher level in a relevant discipline, or equivalent combination of qualifications and experience.

Exceptionally, the lack of a university/college degree may be compensated by the demonstration of particular abilities or experience that is/are of interest to NCI Agency.

It would be considered highly desirable if you have completed Studies in the field of political science, international relations, security, international governmental organizations or related fields

Experience required: 

In addition to at least 8 years of relevant experience in progressively responsible administrative roles, you will be required to prove:

  • Proficiency in using Microsoft Office suite of software, including SharePoint workflows;
  • Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing, with good briefing, written, and verbal presentation skills;
  • Good level of expertise in producing well-written reports and proposals;
  • Effective organizational skills and ability to handle a large volume and variety of work in an efficient and timely manner. Ability to work autonomously in a high-pressure environment.

In addition to the above, it would be considered highly desirable if you are able to display:

  • Application of Information and Knowledge Management (IKM) techniques;
  • Knowledge and understanding of best practice engagement strategies and techniques, policy and political issues focussed;
  • Prior experience of team coordination and supervision;
  • Prior experience of working in an international environment comprising both military and civilian elements; 

Competencies Required

  • Adhering to Principles and Values - Upholds ethics and values; demonstrates integrity; promotes and defends equal opportunities, builds diverse teams; encourages organisational and individual responsibility towards the community and the environment.
  • Working with People - Shows respect for the views and contributions of other team members; shows empathy; listens, supports and cares for others; consults others and shares information and expertise with them; builds team spirit and reconciles conflict; adapts to the team and fits in well.
  • Planning and Organising - Sets clearly defined objectives; plans activities and projects well in advance and takes account of possible changing circumstances; identifies and organises resources needed to accomplish tasks; manages time effectively; monitors performance against deadlines and milestones.
  • Relating and Networking - Easily establishes good relationships with stakeholders and staff; relates well to people at all levels; builds wide and effective networks of contacts; uses humour appropriately to bring warmth to relationships with others.
  • Writing and Reporting - Writes convincingly; writes clearly, succinctly and correctly; avoids the unnecessary use of jargon or complicated language; writes in a well-structured and logical way; structures information to meet the needs and understanding of the intended audience..

Language Skills

Most of the work of the NCI Agency is conducted in the English language, and therefore a thorough knowledge of English, both written and spoken, is essential and some knowledge of French is desirable.


Business travel to NATO and national (NATO and non-NATO) facilities as well as frequent travel between the NCI Agency offices.

May be required to undertake duty travel to operational theatres inside and outside NATO boundaries. 

What do we offer?

  • Excellent tax-free salary, including (where eligible) expatriation household and children's allowances and additional privileges for expatriate staff.
  • Education allowance for children (where appropriate) and an excellent private health insurance scheme.
  • Generous annual leave and home leave (if eligible).
  • Retirement Pension Plan.

Application instructions

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