HR and Administration Officer

Position description

We are looking for a highly motivated HR and Administration Officer to join our Operations team to support the team with HR and operations administration, and office management.

Deadline to apply: 17 May 2026

Your main tasks:

Human Resources Administration

• Draft and issue HR-related documents (for instance, employment contracts) and maintain staff information up-to-date;
• Support in the recruitment process, as well as in the onboarding and offboarding processes;
• Manage staff absences, payroll, in collaboration with social secretariats (UCM and other local social secretariat according to the country legislation) and support in the administration of benefits.

Operations Administration

• Manage online tools such as the Travel Platform and the E-signature online platform;
• Manage databases, contract signature, and filing systems, e.g. contracts with experts, suppliers;
• Assist in maintaining compliance with Belgian and EU legislation, and requirements.

Office management

• Oversee day-to-day office activities as main contact point for ECOS staff and services providers; maintain ECOS space, handle correspondence, manage file systems. Act as the go-to-person for the ECOS premises (WeWork);
• Oversee and maintain office equipment, manage supplies and equipment (office and IT equipment included) and maintaining asset logs, in compliance with ECOS procurement policy;
• Coordinate with the external IT service provider on IT equipment and issues;
• Manage event arrangements and logistics (venue, catering) for internal and external meetings and events.

Qualifications

• Minimum one year of relevant professional experience, preferably in business administration, operations, or human resources;
• Knowledge of Belgian employment legislation and context is a strong plus;
• Strong organisational skills, with an eye for details and ability to multitask;
• Ability to work effectively both independently and as part of a team;
• Ability to communicate effectively, verbally and in writing;
• Ability to work in multicultural environments and good interpersonal skills;
• Comfortable using own initiative and taking ownership of processes and procedures;
• High proficiency in use of Microsoft Office, especially Outlook and Excel;
• Experience in managing online platforms, e.g. travel booking CRM, is a plus;
• Fluent written and spoken English is a must. French, or Dutch are an asset;
• Commitment to the values, vision and mission of ECOS.

What we offer:

Competitive compensation

• A one year Belgian contract, with opportunity to extend according to performance and budget. A competitive salary between €3,279 – €3,910 per month, (paid 13.92 times per year), according to the ECOS salary scale. Exact salary will be determined on skills and relevant experience;
• An exceptional benefits package including meal vouchers, pension scheme, 13^th month, excellent hospitalisation insurance, teleworking allowance, public transport reimbursement, eco-cheques, and additional holidays.

A supportive and rewarding work environment

• A flexible, dynamic, and pleasant international working environment, with an emphasis on transparency, well-being, and personal development:
  • Flexible working environment with flexible hours and teleworking possibilities;
  • Personalised and group training opportunities as part of a personal development plan;
  • Social events including summer retreat, wellness events, teambuilding, and weekly yoga.
• A dedicated and collaborative team with a common goal to protect the environment;
• An inclusive and empowering approach to addressing environmental challenges.

Application instructions

Applicants should send their CV (max. 2 pages) and a cover letter (max. 1 page) in English with the subject line ‘HR and Administration Officer: your name’.

• Please note that this position is based in Brussels – applicants need to have the right to work in Belgium or the EU;
• We regret that only short-listed candidates will be contacted.

ECOS is an equal-opportunity employer, placing great value on diversity and inclusion in the workplace. We welcome applications from candidates with diverse cultural backgrounds and expertise.

Concerning the use of Artificial Intelligence in applications:

We are interested in getting to know your authentic self and your unique set of skills and experiences, which cannot be generated by AI. Please therefore limit the use of AI to reformulation and be aware of its environmental impact. If you have used AI for your application, please declare it, indicating what type of AI tools you have used and for what purpose.

Please be sure to indicate you saw this position on Globaljobs.org