USPSC Vetting Assistant (Multiple Positions)

USAID/OFDA
  • Location
    Washington, D.C.
  • Sector
    Government
  • Experience
    Mid Career
  • Apply by
    Apr-06-2020
  • Posted
    Mar 05

Position description

SOLICITATION NUMBER:          720FDA20B00026

 

ISSUANCE DATE:                          March 5, 2020                 

CLOSING DATE AND TIME:       April 6, 2020, 12:00 P.M. Eastern Time                              

 

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of U.S. Foreign Disaster Assistance (OFDA), is seeking offers from qualified U.S. citizens to provide personal services as a Vetting Assistant (VA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&

sysparm_search=kb0013183

 

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

 

OFDA Recruitment Team

E-Mail Address: [email protected]

Website: www.OFDAjobs.net

 

Any questions on this solicitation may be directed to OFDA Recruitment Team via the information provided above.

 

Sincerely,

                                                           

/s/

Renee Newton

Contracting Officer

 

DUTIES AND RESPONSIBILITIES

Working under the guidance and supervision of the VO, the VA will perform the following:

Vetting Portfolio Management:

  • Support the VO by managing the vetting request process from the receipt of PII received, from USAID implementing partners, through the communication of final vetting determinations.
  • Serve as the primary point of contact for USAID implementing partners and respond to any questions related to the Partner Information Form and PVS.    
  • Collect and review vetting data received from applicants, and review forms for completeness and accuracy of information submitted by applicants or recipients.
  • Guide applicants and/or recipients on the type of supporting documents required for vetting and make necessary adjustments in PVS.
  • Track and submit vetting requests to USAID’s SEC for analysis and interface with SEC representatives for additional vetting information requests.
  • Perform regular checks in the PVS database to verify if a record currently exists for the prospective recipient.
  • Liaise with OFDA and FFP Agreement Officer Representatives/Contract Officer Representatives (AOR/COR) on final vetting determinations.
  • Create and maintain an internal vetting filing system that is in accordance with Agency policies on sensitive and classified information.
  • Develop and maintain data collection tools for vetting program monitoring and evaluation, with guidance from the VO.
  • Generate status reports for the VO, to analyze vetting results and monitor and outstanding vetting queries.
  • Initiate background research for vetting requests on open source databases, such as the Specially Designated Nationals and Blocked Persons List, or the UN Security designation list prior to submitting the request to SEC for vetting purposes. Exercise quality control checks on open source information.
  • Comply with Automated Directives System (ADS) Chapter 568 (National Security Information Program) and Executive Order 13526 (Classified National Security Information) regarding the handling of classified national security information, and consult with USAID SEC for guidance. Ensure compliance with USAID guidance on the disposition of files and records.
  • Test, identify, and report on PVS’s functionality and capabilities.
  • Report accuracy of data in PVS and recommend any corrective actions and improvements to the VO.
  • Ensure strong attention to detail and the ability to maintain confidentiality.

 

Partner Vetting Training and Representation:

  • Support the VO in providing training to USAID staff and external stakeholders on the partner vetting process.
  • Provide organizational and logistical support on internal and external partner vetting training.
  • Represent and participate in interagency, intra-agency and partner-wide vetting meetings.
  • With guidance from the VO, help support meetings with senior leadership on vetting eligibility determinations and vetting policy implications.
  • Assist with onboarding new staff on the partner vetting process.

Policy Guidance and Research:

  • Develop a strong understanding of USAID’s vetting policies, authorities, and approaches.
  • Assist in researching risk mitigation and programmatic risks for ongoing humanitarian crises (as needed) and helping draft internal guidance on vetting issues.
  • Support the VO in contributing to the development of internal memorandums and policy documents on risk mitigation in humanitarian assistance programming, including the coordination of the clearance process.

 

General:

  • Work in rapidly changing, high-pressure situations that often exceed normal business hours.
  • Sign-up for and serve as needed, on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters.  The duties on RMTs will be varied.
  • Serve as the OFDA after-hours duty officer on a rotational basis, for approximately one week every six months. As needed, serve on DARTs which may require immediate (within 24 hours) deployment overseas for an extended period of time.
  • As needed, may serve on temporary detail within the office to meet operational needs during staff shortages, not to exceed six months.  Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.

Qualifications

Bachelor’s degree with significant study in or pertinent to the specialized field, including but not limited to political science, language studies, international relations, international development,  security studies, or criminal justice plus five (5) years of progressively responsible experience working with  security, investigations, information and data management or international relations and/or development. Experience must include work (foreign or domestic) in complex emergency, non-permissive or natural disaster environments. Strong oral and written communications and customer service skills are required. 

OR

Master’s degree with significant study in or pertinent to the specialized field, including, but not limited to political science, language studies, international relations, international development, security studies, or criminal justice plus four (4) years of progressively responsible experience working with security, investigations, information and management or international relations and/or development.  Experience must include work (foreign or domestic) in complex emergency, non-permissive or natural disaster environments. Strong oral and written communications and customer service skills are required.

Application instructions

SUBMITTING AN OFFER

 

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, OFDA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this. This information must be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

Additional documents submitted will not be accepted.

 

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

Via email: [email protected]

 

follow us on Twitter