Personal Assistants

UK Ministry of Defence
  • Location
    London, United Kingdom
  • Sector
    Government
  • Experience
    Early Career
  • Apply by
    Mar-02-2018
  • Posted
    Feb 06

Position description

Security Policy and Operations is a busy, dynamic and high-profile department within the Ministry of Defence. Our staff are responsible for advising the Secretary of State for Defence and the Chief of Defence Staff on all aspects of the defence contribution to security policy, formulation and recommendation of options for the deployment of HM Forces, and the strategic leadership of military operations. 

We are recruiting up to five high calibre and talented individuals to support a range of Senior Civil Servant PB1/1* and military equivalents. 

The role will be either a Personal, or Executive Assistant supporting Heads of Operational and Policy directorates, and will involve being a key member of a team working in a very fast moving and reactive environment. 

We are an inclusive organisation, keen to attract the best talent and the most diverse range of applicants for our roles. 

Key Responsibilities 

• Liaising with multiple contacts within Government Departments, Agencies and other Ministry of Defence private offices (including Ministerial) to effectively synchronise busy schedules.  

• Ensuring daily pro-active management of busy and complex diaries; confirming, rescheduling and cancelling appointments as necessary and helping resolve meeting clashes and where appropriate arrange for prompt delegation of attendance. 

• Monitoring email accounts for Principals, in particular when they are out of office, ensuring that urgent emails are re-routed in their absence to the appropriate Assistant Head.  

• Answering Principals’ telephones and responding to routine correspondence on their behalf. 

• Preparing briefing packs for meetings and minute taking if required. 

• Leading on information management for the team by undertaking tasks such as scanning and filing documents, uploading these onto team sites, and being a point of contact for where the information is stored and how to access it. 

• Organise travel and arrange visas for both Principals in the UK and overseas, often at short notice. Collating appropriate documents and ensuring best value for money and compliance with Head Office policy when making travel arrangements. 

• Provide ad hoc clerical support to other members of the team when required. 

These are fast-paced and demanding roles which offer an insight into all aspects of Defence policy, current operations and international relations.  

Applications are also encouraged from those who wish to progress towards a HEO/C2 role as a policy desk officer. These roles have the potential for the individual to develop policy, secretariat and parliamentary skills if they have the aspiration to move into policy profession. Both your line manager and a mentor will ensure that your career aspirations are acknowledged and will work with you to develop your skills, hone training opportunities and advise you on your suitability for future roles.

Qualifications

We'll assess you against these competencies during the selection process:

  • Delivering at pace
  • Leading and communicating
  • Making effective decisions
  • Seeing the big picture
  • Managing a quality service
  • Collaborating and partnering

Application instructions

Please be sure to indicate that you saw this position on Globaljobs.org

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