Senior Humanitarian Advisor (SHA) - Venezuela Regional Crisis for Bogota, Colombia

USAID/BHA
  • Location
    Bogota, Colombia
  • Sector
    Government
  • Experience
    Advanced
  • Apply by
    Dec-22-2021
  • Posted
    Jun 08

Position description

SOLICITATION NUMBER: 720BHA21R00049                         

ISSUANCE DATE: June 8, 2021                 

CLOSING DATE AND TIME: December 22, 2021, 12:00 P.M. Eastern Time                              

SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)

 

Dear Prospective Offerors:

 

The United States Government (USG), represented by the U.S. Agency for International Development (USAID) Office of Asia, Latin America, and the Caribbean (ALAC), is seeking offers from qualified U.S. citizens to provide personal service as Senior Humanitarian Advisor (SHA) under a United States Personal Services Contract (USPSC), as described in the solicitation.

 

Submittals must be in accordance with the attached information at the place and time specified. Offerors interested in applying for this position MUST submit the following materials:

 

  1. Complete resume. In order to fully evaluate your offer, your resume must include: 

 

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume. Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS AND THE SYSTEM FOR AWARD MANAGEMENT

 

All USPSCs with a place of performance in the United States are required to have a Data Universal Numbering System (DUNS) number and be registered in the System for Award Management (SAM) database prior to receiving an award. You will be disqualified if you either fail to comply with this requirement or if your name appears on the excluded parties list.  The selectee will be provided with guidance regarding this registration.

 

NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed notarized letter identifying the authorized Entity administrator for the entity associated with the DUNS number. Additional information on the format of the notarized letter and where to submit can be found via the below Federal Service Desk link:

 

https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&sysparm_search=kb0013183

Offerors can expect to receive a confirmation email when offer materials have been received. Offerors should retain for their records copies of all enclosures which accompany their offers. Your complete resume must be emailed to:

 

            ALAC Recruitment Team

            E-Mail Address: [email protected]

            Website: www.BHAjobs.net

 

Any questions on this solicitation may be directed to the ALAC Recruitment Team via the information provided above.

Sincerely,

                                                           

Sonja Stroud-Gooden

Contracting Officer

DUTIES AND RESPONSIBILITIES

 

This position requires an individual to manage and represent the humanitarian response portfolio to the Venezuela Regional Crisis in Colombia. The SHA will serve as the primary contact and liaison for BHA's ongoing food assistance activities in Colombia. The SHA will be responsible for program analysis and strategy development and work closely with the USAID/Colombia mission staff, the U.S. Embassy, other donors, Government of Colombia officials, U.S. military representatives, USG interagency partners, IOs, NGOs, and the UN, in responding to humanitarian needs and sudden onset disasters.  

 

Because of the substantial coordination requirements of this position, an individual with a highly collaborative work style is required. The SHA must be prepared to function effectively in a challenging and restrictive work environment and be willing to strictly adhere to U.S. Embassy security guidelines.

Contextual Specialty

  • Develop and maintain knowledge of the key humanitarian and food assistance issues in Colombia pertinent to food security, migration, cash transfer programming, and other humanitarian program sectors.
  • Maintain an in-depth understanding of political, humanitarian, organizational, and stakeholder interests specific to the response to the Venezuela Regional Crisis.
  • Monitor humanitarian response plans and efforts, and major humanitarian food security issues and challenges in the area of responsibility through a wide range of USG and international sources.
  • Analyze and assess data from a variety of sources - including field assessments, technical data, early warning information, and reporting from USAID field staff, NGOs, and public international organizations - to recommend appropriate food assistance responses.
  • Identify humanitarian issues, food security gaps among Venezuelan migrant and refugee populations, priorities, lessons learned, and opportunities within and relevant to the Venezuela Regional Crisis.
  • Report on food security issues, to include changes in the food security situation and food assistance requirements, government policies and actions affecting food assistance programs, government food assistance programs, and donor pledges and programs.
  • Serve as the food assistance expert, working with other USG agencies and donors to promote integration of food assistance with other programs to increase the effectiveness of the programs overall.

Portfolio Management

  • Lead efforts to identify and assess on-going and emerging food assistance requirements, target beneficiary groups and locations, oversee the general direction of existing relief programs, and broadly recommend the types of interventions and budget levels required in Colombia.
  • Closely collaborates with all members of the Venezuela Regional Crisis Disaster Assistance Response Team (DART) in Bogota, Colombia, San Jose, Costa Rica, and elsewhere in the region, as well as with the Venezuela Regional Crisis Response Management Team (RMT) in Washington DC.
  • Closely collaborate with USAID Mission and State/Bureau of Population, Refugees, and Migration colleagues on program coordination to share information, avoid overlap, and explore opportunities for synergies and transition efforts.
  • Maintain regular communication and close coordination with BHA’s LAC Regional Office and BHA/Washington.
  • Monitor ongoing humanitarian assistance efforts in Colombia. Liaise with partners and other donors, coordinate with the LAC Regional Office on issues of mutual interest, and provide coordinated field feedback to the partners.
  • Coordinate collection of information and provide updates and recommendations through written reports on issues related to the humanitarian situation, including the following:
  • Capacity and ability of UN, IOs, NGOs, and local institutions to carry out programs.
  • Food security conditions for vulnerable populations.
  • Population trends and humanitarian needs of Venezuelan migrants and refugees.
  • Capacity of the logistics infrastructure to support programs.
  • Security situation of beneficiaries, personnel, convoys, and relief operations in general.
  • Role of in-country and regional UN leadership in facilitating humanitarian assistance.
  • Contributions by other donors, problems arising from implementation of relief and reintegration programs, and any other issues that require the attention of BHA.
  • Humanitarian coordination issues and any recommendations for change.
  • Provide guidance to organizations that are developing proposals for BHA, based on BHA’s Emergency Application Guidelines.
  • Review concept papers and proposals and provide timely recommendations/comments.
  • Ensure reporting on a timely basis to BHA/Washington and DART leadership on the quality of grantees’ work, noting deficiencies, attributes, and evolving operational conditions.

Representation

  • Represent BHA in-country at senior level meetings, at the request of the Venezuela Regional Crisis DART leadership, within the USG and humanitarian stakeholders and convey humanitarian concerns and priorities from the BHA perspective through oral and written briefings.
  • Coordinate policy development meetings such as:
  • Meetings with individual and groups of implementing partners discussing programmatic priorities, objectives, progress, results, and challenges.
  • Discussions, meetings, and papers informing USG foreign policy in areas with food assistance and humanitarian concerns or impacts.
  • Donor and implementing partner coordination forums.
  • Serve as the principal point of contact in-country for BHA/Colombia for food assistance issues and serve as a liaison on program issues among USAID mission staff, the U.S. Embassy and other USG agencies, U.S. military representatives, BHA/Washington, and the overall humanitarian community.
  • Present BHA perspectives to NGOs, IOs, and UN agencies relating to humanitarian assistance strategies and priorities, including BHA’s approach to food security.
  • Represent USG humanitarian and food security interests at national and international meetings and conferences, and facilitate, as requested, travel and briefings for official USG visitors interested in humanitarian issues.
  • Engage as a humanitarian and food security specialist in the U.S. Embassy policy conversations, remaining available to provide timely reporting and clearances in response to high-level USG queries originating from the region or from Washington, DC.

Leadership

  • Provide recommendations on current and future directions of BHA’s Colombia portfolios to include programmatic, budgetary, and human resource requirements.
  • Serve in a leadership role as the food assistance expert within the BHA Office in USAID/Colombia and within the Venezuela Regional Crisis DART, in coordination with USAID Mission senior leadership, to incorporate humanitarian concerns into Mission activities and identify opportunities to leverage USAID interventions.

General Duties

  • Serve in leadership, planning, or program positions on response teams, and assessment teams within and outside the region if needed.
  • Serve on the Venezuela Regional Crisis DART which may require immediate (within 24 hours) travel within Colombia or the region.
  • As needed, may serve on temporary detail within the office.  Duties performed while on detail will be aligned with the Team’s existing duties and responsibilities as well as directly related to the scope of work provided.
  • Sign up for and serve as needed on Washington-based RMTs, which provide services and support to DARTs deployed in response to disasters. The duties on RMTs will vary.
  • Serve as the BHA after-hours duty officer on a rotational basis for approximately one week every six months.
  • Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s Representative (AOR/COR), as assigned. The AOR/COR provides financial and programmatic oversight of all aspects of managing the agreement or contract; this includes but is not limited to reviewing invoices, requests for approvals, program/project deliverables (i.e. work plans, annual reports, month status reports), travel requests, key personnel requests, and financial/budget reports. They are responsible for drafting and submitting the annual contractor performance evaluation in Contract/Assistance Performance Assessment Review System. They prepare and review contract/assistance modifications documentation and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are responsible for all related requirements in the COR designation letter and the AOR designation letter

 

SUPERVISORY RELATIONSHIP:

The USPSC will report to the Venezuela Regional Crisis DART Leader or her/his designee and the BHA Colombia Lead.

 

SUPERVISORY CONTROLS:

The Venezuela Regional Crisis DART Leader and Regional Director for the LAC Regional Office provides administrative directions in terms of broadly defined missions or functions. The USPSC independently plans, designs and carries out programs, projects, studies or other work. Results are considered authoritative and are normally accepted without significant change.

12. PHYSICAL DEMANDS

The work is generally sedentary and does not pose undue physical demands. During deployment on DARTs (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds).

13. WORK ENVIRONMENT

Work is primarily performed in an office setting. During deployment on DARTs (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions.

14. START DATE: Immediately, once necessary clearances are obtained.

Qualifications

EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION

(Determines basic eligibility for the position. Offerors who do not meet all of the education and experience factors are considered NOT qualified for the position.)

Bachelor’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, Latin American studies, or a related field or country; plus nine (9) years of progressively demonstrated experience in humanitarian assistance, food security, and emergency food assistance programming and management, including five (5) years of overseas humanitarian field experience. Professional working proficiency in verbal and written English and Spanish required.

OR

Master’s degree with study in, or pertinent to, the specialized field of, but not limited to, international relations, economics, food policy, Latin American studies, or a related field or country; plus seven (7) years of progressively demonstrated experience in humanitarian assistance, food security, and emergency food assistance programming and management, including five (5) years of overseas humanitarian field experience. Professional working proficiency in verbal and written English and Spanish required.

Application instructions

SUBMITTING AN OFFER

Offers must be received by the closing date and time at the address specified in the cover letter.

Qualified individuals are required to submit:

  1. Complete resume. In order to fully evaluate your offer, your resume must include:

(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for all field experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.

(b) Specific duties performed that fully detail the level and complexity of the work.

(c) Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments. Failure to identify an academic discipline will result in disqualification.

(d) U.S. Citizenship

(e) Optional:  How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career Fair, etc.).

 

Your resume must contain sufficient information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information must be clearly identified in your resume.  Failure to provide information sufficient to determine your qualifications for the position will result in loss of full consideration. 

 

  1. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I. This form must be physically signed. Electronic signatures will not be accepted. AID 309-2 is available at http://www.usaid.gov/forms. 

 

Additional documents submitted will not be accepted.

 

By submitting your offer materials, you certify that all of the information on and attached to the offer is true, correct, complete, and made in good faith. You agree to allow all information on and attached to the offer to be investigated. False or fraudulent information on or attached to your offer may result in you being eliminated from consideration for this position, or being terminated after award, and may be punishable by fine or imprisonment.

 

To ensure consideration of offers for the intended position, please reference the solicitation number on your offer, and as the subject line in any email.

 

DOCUMENT SUBMITTALS

 

Via email: [email protected]

 

NOTE:  If the full security application package is not submitted within 30 days after the Office of Security determines eligibility, the offer may be rescinded. If a Secret security clearance is not obtained within nine months after offer acceptance, the offer may be rescinded. If Top Secret is required, and clearance is not obtained within nine months after award, USAID may terminate the contract at the convenience of the government. If Sensitive Compartmented Information (SCI) access is not obtained within nine months after Top Secret clearance is granted, USAID may terminate the contract at the convenience of the government.


NOTE:  If the full medical clearance package is not submitted within two months after offer acceptance, the offer may be rescinded. If a Department of State medical clearance is not obtained within six months after offer acceptance, the offer may be rescinded.

 

NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offer.